Community Health Councils, Inc. Grantee Privacy Statement and Guidelines

Effective June 13, 2022

Welcome to the privacy guidelines for your use of the CHC Grant Portal for your grant submissions and managing the relationship arising from your submission. This privacy statement explains what information we receive about you (including your organization), and how we use that information. If you have any questions, please email us info@chc-inc.org.

Important Points

Working with you on your grant submission

We use the information to evaluate your grant submission, and, if it is accepted, to communicate with you to manage that relationship. In some situations, we might submit that information to CHC’s grantors.

We don’t sell or rent your information

We do not sell or rent your personal information to anybody and we do not permit it to be used to market anything to you.

Limited sharing with others

We share some of that information with companies that help us with the CHC Grant Portal and then only for them to perform their services. For example, our CHC Grant Portal is provided by a third party. They will have access to your information.
As we noted above, there are some occasions when we might submit some of your information to our grantors.

Types of Information

Like most other sites, the CHC Grant Portal receives and has access to information about and related to quite a few groups, but primarily site visitors and people who use the CHC Grant Portal. We explain the information in more detail below.
Non-personal Information
First of all, we do not use those cookies so we do not receive non-personal information.
Personal Information
Applicable law essentially defines personal information as information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or device. Naturally, this information could include your name, email address, credit card information and such other information that could identify you, whether by itself or together with other information.

What Are the Sources of Personal Information?

We obtain your personal information when you sign up or login on the CHC Grant Portal, send a communication through CHC Grant Portal or send us an email or letter. Others might provide personal information when they contact us for other reasons, such as proposing a new product or service or engaging with us on legal matters.

In addition, when you upload content, such as a grant submission, posts, images, reports, articles or other content that includes personal information about you or third parties, then, of, course, we receive it and store it.

How Do We Use the Information We Receive?

We don’t sell or rent it

As noted above, we do not sell or lease your personal information or permit it to be used for any commercial purposes.

Limited Purposes of Use

We use the personal information only for the purposes we describe in this Privacy Statement (see below).
We also use the information only for the purpose for which it was received. For example, if you provide us with emergency contact information, then we would use it only to assist you in that emergency.

The Business Purposes

We use personal information for one or more of the following business purposes:

To receive your submissions and communicate with you about them.
To communicate with you if you receive a grant.
To reply to any other inquiries you might make.
To communicate with our grantors about your submission or your performance of the work under the grant to you.
To improve the CHC Grant Portal, including R&D, testing, product development, bug fixes and the like.
To inform you of changes to the CHC Grant Portal or other matters such as emergencies.
To protect the CHC community—including grant applicants and grantees—when we think there is a risk or in order to comply with a grantor’s requirements or law.

Types of Information by Type of Individual

Below we specify the type of information received and used by Onward Platform from each type of individual

Type of Individual	Information	Use
Site visitor	We do not collect any information
Site visitor who registers	Information necessary to create the account, such as name, email, zip code and emergency information (if they wish to provide)	Create their account and permit login and communicate with you, as we describe in this Privacy Statement

Personal information does not include:

Publicly available information from government
records
De-identified or aggregated consumer information
Information excluded from the scope of applicable law, such as: health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA) or clinical trial data;
Personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FRCA), the Gramm-Leach-Bliley Act (GLBA) or California Financial Information Privacy Act (FIPA), and the Driver’s Privacy Protection Act of 1994.

Required Disclosures

We may have to disclose information if we believe that it is appropriate or necessary for legal reasons (such as an official request such as a court order or legal process served on us or we are exercising or defending our rights, whether under contract or otherwise). By visiting the CHC Grant Portal and/or using its features and functionalities, you consent to such disclosure.

Where Does the Information Go?

As we have disclosed above, we don’t share the personal information except with third parties for the limited purposes of running the CHC Grant Portal and managing the grants. Those third parties have agreed to keep that information secure and use it only for the purposes inherent in what they do for us. These would include, for example, cloud storage providers, grantors and the like.

Additional Privacy Matters under California Law

California law related to privacy includes what is known as the “Shine the Light” law (at Civil Code Section 1798.83), which gives users resident in California the right to prevent disclosure of their personal information to third parties for direct marketing purposes by those third parties. The law also requires companies with a web presence to respond to inquiries from such users about disclosure to such third parties as described above. Such companies can also choose an alternative, which is to follow a policy of not providing such personal information to third parties for direct marketing purposes.

Putting aside the question of whether or not this law applies to non-profits, we have such a policy because we do not provide personal information to any third parties for their direct marketing purposes.

California also adopted a law, known as the “Online Erasure” law (at Business and Professions Code Sections 22580-22582), which requires companies that maintain certain website or online services to allow registered users who are under the age of 18 and who are also residents of California to request that the company remove content such persons have posted.

Links to Other Sites

The CHC Grant Portal may include links to third party sites. When you visit those sites, you are subject to their privacy policies and practices and we are not responsible for those sites, anything on them or available through them. You should review and understand the privacy policy of each such site.

Do Not Track Notice

The CHC Grant Portal does not respond to Do Not Track signals because we do not track site visitors across third party sites and over time to provide targeted advertising. Your browser should be able to set the Do Not Track signal on sites that do respond, thereby enabling you to inform them that you are not to be tracked.

For Visitors and Users Outside the US

If you live outside the United States, there may be other privacy and disclosure requirements. However, by using the CHC Grant Portal you agree and consent to us collecting, processing and transferring data about you in accordance with this privacy policy solely under the applicable laws of California, where we provide the services found at the CHC Grant Portal. You are solely responsible for compliance with any data security or privacy obligations in your jurisdiction.

Data Security

We will comply with the requirements of California and federal law regarding data security. If we become aware of events governed by those laws, then we will follow the procedures for notifying you.

Privacy Notice Changes

We will advise you of changes to this privacy policy by noting the effective date of the most recent changes at the top of this page and in some cases by other means. Those changes could affect your use of the CHC Grant Portal going forward from that effective date. The previous policies (which will be available through a link) will govern your use before the effective date.

Questions

If you have any questions or comments, then please email us at info@chc-inc.org.